Job Description

POSITION:
Administrative Asst. to the V.P. of Academic Affairs

GENERAL DESCRIPTION:

Carl Albert State College has an opening for an Administrative Asst to the V.P. of Academic Affairs. This is a full-time position on the  Poteau campus.

Responsibilities will include (but are not limited to):

• Provide daily support to the VPAA, including managing calendars, communications, and materials preparation.


• Coordinate meetings, academic events, and faculty development sessions.


• Prepare purchase orders, travel requests, and other official administrative documents.


• Serve as a liaison between Academic Affairs and academic divisions, faculty, and departments.


• Prepare, format, and distribute correspondence, reports, meeting agendas, and minutes.


• Maintain records for accreditation, curriculum changes, course scheduling, and academic policies.


• Track deadlines related to program reviews, compliance, and institutional reporting.


• Assist in planning and implementing special projects tied to strategic initiatives.


• Ensure confidentiality in all communications and document handling.


• Provide professional customer service to students, faculty, staff, and visitors.

QUALIFICATIONS:

Associates Degree required, Bachelor’s Degree preferred. Two years of administrative or office experience. Excellent telephone skills and pleasant telephone voice; familiar with MS Office products, Google Workspace. High level of discretion, professionalism and attention to detail. Previous experience in Higher Education preferred.

APPLICATION DEADLINE:

Open until filled

SALARY:
$ 25,000 – Associates Degree; $ 33,000 Bachelor’s Degree. Full Benefit Package and a generous paid Leave package are included.

APPLICATION PROCEDURE: To be considered for this position, please submit an updated CASC application (available at: ), letter of application, and updated resume, 3 Letters of Recommendation and copies of transcripts. Application packet may be submitted by mail to: 

Carl Albert State College OR email: employment@carlalbert.edu

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