Job Description

Job Description

Job Description

Executive Assistant to Two Principals- Fully in-office Monday- Friday

Key Responsibilities :

• Provide high-quality executive support to two principals of mid-sized Manhattan-based real estate company (appointments, travel, and telephone).
• Screen Principal’s calls and correspondence and respond independently when appropriate.
• Draft, proofread and edit important documents and correspondence such as investor letters and offering memoranda, with close attention to detail.
• Investor relations – main contact for individual investors:
• Maintain relationships with investors, external clients and their staff.
• Assist with maintenance of investor database including contacts and distribution lists.
• Assist with response to investor and prospective investor requests.
• Distribute investor documentation including legal documents for execution by investors.
• Coordinate wiring instructions including confirmation and tracking.
• Maintain database and filing system including processing and filing confidential legal documents in company directory.
• Coordinate hiring campaigns and assist with light HR projects.
• Maintain corporate website, including updates to portfolio news, bios, and photos - Point person for all PR related activities.

Qualifications:

• Bachelor’s degree REQUIRED
• MUST be able to work fully in-office Monday- Friday
• Business institute education and/or real estate/investor relations experience a plus.
• 2-5 years of administrative/secretarial experience.
• Strong computer skills with excellent knowledge of MS Office Suite: Outlook, Word, Excel and PowerPoint.
• Ability to prioritize work, exhibiting superior organizational skills.
• Excellent interpersonal skills, oral and written communication skills.
• Strong attention to detail and follow up skills.

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